To get a Vietnam visa approval letter, a sponsor registered with form NA16 files form NA2 with the Immigration Department, which decides within 5 working days. The traveller then collects the visa at the border gate with the letter, an entry form, two 4×6 photos and a stamping fee of 25 USD (single) or 50 USD (multiple, under 3 months), or at the embassy named in the letter. Our service starts from 1,850,000 VND.
This page is the end-to-end procedure. For definitions and types see what an approval letter is; for the DN category specifically see DN requirements.
Step 1 — Check the sponsor is registered
A company sponsoring for the first time must file form NA16 (seal and authorised signature specimen) together with its enterprise registration certificate. Nothing else can be processed until this exists in the system.
Step 2 — Prepare form NA2
One NA2 can cover several people. Names, passport numbers, dates of birth and nationality must match the passports exactly. State the visa symbol, the intended entry date, single or multiple entry and where the visa will be collected.
Step 3 — File with the Immigration Department
In person, by public postal service or electronically. Statutory processing is 5 working days from a complete file; urgent handling is possible for some categories.
Step 4 — Receive and distribute the letter
The approved letter is issued to the sponsor, who sends it to the traveller. Print it and keep a copy on the phone — airlines sometimes ask for it at check-in.
Step 5 — Collect the visa
At the border gate: submit the letter, the entry form, two 4×6 photos and the stamping fee in cash (25 USD single, 50 USD multiple under 3 months). At an embassy: follow that mission local procedure and fee.
Who pays what
| Item | Paid to | Amount |
|---|---|---|
| Service fee | Agency preparing and filing | from 1,850,000 VND |
| Stamping fee | Immigration officer at the gate | 25 – 50 USD |
| Extension later, if needed | Immigration Department | On request |
After arrival
The accommodation must file a temporary residence declaration. Without it, the next extension or residence card application stalls.
Companies sponsoring foreign staff can hand the whole file to a Vietnam visa agency such as Info Travel to track visa and residence card deadlines and avoid overstay fines. Call Zalo/WhatsApp: +84327828822.
