Embassy of Belgium in Hanoi: Address, Hours & Services (2026)

The Embassy of the Kingdom of Belgium in Hanoi is on the 9th floor of Hanoi Towers, 49 Hai Ba Trung, Hanoi; phone +84 24 3934 6179; it opens Monday to Friday, 9:00–12:00 and 13:30–16:00. The embassy handles citizen registration, Belgian passport and identity card applications, legalisation of documents and visas for Belgium, and there is an honorary consulate in Ho Chi Minh City. Appointment details and holiday closures are on the embassy’s “Address and opening hours” page. Info Travel helps Belgian citizens with visas, residence cards, consular legalisation and notarised translations – WhatsApp +84327828822.

Contents

Contact details

Item	Details
Address	9th floor, Hanoi Towers, 49 Hai Ba Trung, Hanoi
Phone	+84 24 3934 6179
Email	See the contact page on the embassy website
Website	https://vietnam.diplomatie.belgium.be/
Opening hours	Monday–Friday: 9:00–12:00 and 13:30–16:00 (per Google Maps); consular services usually by appointment – see “Address and opening hours”
Area covered	All of Vietnam (honorary consulate in Ho Chi Minh City)

Consular services for Belgian citizens

According to the Belgian Embassy’s website for Vietnam, the consular section covers:

Consular registration of Belgians living in Vietnam;
Passport, electronic identity card (eID) and Kids-ID applications;
Legalisation of documents;
Visas for Belgium for foreign nationals;
information about the honorary consulate in Ho Chi Minh City.

For civil status matters (births, marriages) and urgent assistance, ask the embassy directly how they are handled.

What to know before you go

Check opening hours and closing days on the website before you go; the embassy closes on Vietnamese and Belgian holidays.
Passport and eID applications require biometrics, so book an appointment and attend in person.
Hanoi Towers is an office building with access control – bring your passport or ID to register at reception.
From 11 September 2026, Vietnamese documents for Belgium usually only need an apostille from the Consular Department or the HCMC Department of Foreign Affairs; bring originals to the embassy only if that document type still requires legalisation.
The office closes for lunch from 12:00 to 13:30 – avoid arriving then.
Visitors report that Belgian visa applications are lodged through the VFS application centre, and questions about a visa file are often referred to VFS rather than handled at the embassy counter.
Some people find email replies slow; if you need a result (such as a legalisation stamp) for another application like a visa, start early, build in spare time and phone to follow up when a deadline passes.

What foreigners usually need when they contact the Belgian Embassy

These are the real-life situations that bring Belgian nationals to their mission, together with the extra step you need on the Vietnamese side:

Passport missing: police confirmation → emergency travel document or new passport → exit visa or new visa from Immigration (the old visa is gone with the old passport). See exit procedures.
Passport renewal: when the new passport arrives, move your visa or temporary residence card into it.
Civil status and employment papers: single-status certificates for marriage, birth certificates, diplomas and police checks for work permits all need legalisation and a notarised translation.
Signature notarisation on contracts and powers of attorney.
Citizen registration and voting according to Belgium’s rules.

New arrivals can check the Vietnam e-visa guide; long-stayers should read about visa extension.

Belgians marrying in Vietnam typically need a certificate of no impediment and a birth certificate; both must be legalised and translated into Vietnamese.

Help with Belgian passports in Vietnam

The embassy website has a section on “applying for an identity card or passport”, so Belgians in Vietnam can lodge passport applications at the Belgian Embassy in Hanoi. You need an appointment and must attend for fingerprints, signature and photo; passports are typically produced in Belgium and sent out.

Info Travel helps with the booking, forms and photos, translates any supporting papers and can guide or accompany you. When the new passport arrives, we transfer your visa or residence card, or arrange a visa extension if needed. We assist only within what the embassy allows; biometrics are given by the applicant in person.

Apostille, consular legalisation, consular certification (Ministry of Foreign Affairs / HCMC Department of Foreign Affairs stamp) and notarised translation

Vietnam has joined the Hague Apostille Convention: its instrument of accession was deposited on 31 December 2025 and the Convention entered into force for Vietnam on 11 September 2026. Belgium is a party and did not object to Vietnam’s accession, so public documents moving between the two countries now follow the apostille route – far simpler than the old legalisation chain (background: apostille vs consular legalisation).

a) Documents issued in Belgium for use in Vietnam

Main route: obtain an apostille from the competent authority in Belgium (the FPS Foreign Affairs, after any prior certification the document type requires) for public documents such as birth certificates, police certificates, certificates of no impediment or diplomas. An apostilled document no longer needs legalisation by a Vietnamese embassy or by the Consular Department; you only need a Vietnamese notarised translation before submitting it to the Vietnamese authority.

Consular legalisation remains the fallback – for documents outside the Convention (for example documents executed by diplomatic or consular agents, or administrative documents dealing directly with commercial or customs operations) or where the receiving office still insists: legalisation at the Vietnamese mission in Belgium, or certification by the Belgian Embassy (where it handles that document) followed by legalisation at the Consular Department in Hanoi or the HCMC Department of Foreign Affairs, unless exempted under an international treaty.

b) Vietnamese documents for use in Belgium

The Consular Department of the Ministry of Foreign Affairs (Hanoi) and the HCMC Department of Foreign Affairs are Vietnam’s apostille authorities. Vietnamese documents (marriage and birth certificates, degrees, court decisions…) apostilled there can be used in Belgium without legalisation at the Belgian Embassy; add a translation into the language the authority in Belgium requires. The old chain – consular certification followed by legalisation at the Belgian Embassy – is only needed for documents outside the apostille system.

Because the new rules only apply from September 2026, check with the receiving authority before you start so nothing has to be redone. Info Travel handles the whole process: translation, notarisation, the apostille or the Ministry/Department of Foreign Affairs stamp, and – where still needed – submission and collection at the mission. See our consular legalisation service; fees and timing are quoted on WhatsApp +84327828822.

Frequently asked questions

Where is the Belgian Embassy in Hanoi?

9th floor, Hanoi Towers, 49 Hai Ba Trung, Hanoi. The building has a reception desk with access control.

Does Belgium have a consulate in Ho Chi Minh City?

Belgium has an honorary consulate there with limited functions; passports and legalisation are generally handled by the embassy in Hanoi. Check the “Honorary consulate” page on the website.

Can Belgian documents be apostilled for Vietnam?

Yes. Since 11 September 2026 the Apostille Convention applies between Vietnam and Belgium, so apostilled Belgian public documents are accepted in Vietnam without consular legalisation; you only need a notarised Vietnamese translation. See apostille vs consular legalisation.