The German Embassy in Hanoi is at 27 Tran Phu, Ba Dinh, Hanoi (switchboard +84 24 3267 3335). It is open Monday to Friday 08:00–12:00, plus 13:00–15:00 Monday to Thursday, and handles legal and consular matters by appointment only. For Germans living in northern and north-central Vietnam it takes passport and ID card applications, issues provisional passports after loss, certifies signatures and copies, and legalises Vietnamese public documents. Info Travel helps German nationals with Vietnamese visas, temporary residence, legalisation and certified translations – message us on WhatsApp +84327828822.
Contact details of the German Embassy in Hanoi
| Item | Details |
|---|---|
| Address | 27 Tran Phu, Ba Dinh, Hanoi (the visa and appointment pages give 25 Dien Bien Phu – follow your appointment confirmation) |
| Phone | +84 24 3267 3335; out-of-hours emergencies for Germans (not visas): +84 936 342 598 |
| No general email published – use the online contact form | |
| Website | vietnam.diplo.de |
| Opening hours | Mon–Fri 08:00–12:00; Mon–Thu also 13:00–15:00. Consular visits by appointment only |
| Consular district | Hanoi, Hai Phong, Hue, Bac Ninh, Cao Bang, Dien Bien, Ha Tinh, Hung Yen, Lai Chau, Lang Son, Lao Cai, Nghe An, Ninh Binh, Phu Tho, Quang Ninh, Quang Tri, Son La, Thai Nguyen, Thanh Hoa, Tuyen Quang |
Consular services for German citizens
The embassy’s Legal and Consular Department lists these services in its A–Z guide:
- Applications for German passports and ID cards, with fingerprints taken from adults and children aged six and over.
- Provisional passports (vorläufiger Reisepass) when a passport is lost or stolen.
- Recording a change of residence, and name declarations for children and after marriage.
- Certification of signatures and copies, and life certificates for pensioners.
- Legalisation of Vietnamese public documents for German authorities: birth, marriage and death records, certificates of no impediment, paternity recognition, residence confirmation, divorce judgments and police certificates.
- Guidance on marriage in Vietnam, the German certificate of no impediment (Ehefähigkeitszeugnis), birth registration of German children, nationality, inheritance, emergencies and detention.
What to know before you go
- Book through the embassy’s online appointment system in the correct category (passport/ID, or legalisation and certification). Walk-ins and bookings in the wrong category are turned away.
- The name, date of birth and passport number in your booking must match the passport you bring, or security will not let you in.
- Civil status, nationality, inheritance and emergency matters go through the Legal and Consular Department’s contact form.
- Booking is free.
- The embassy closes on Vietnamese public holidays and some German holidays, so check the website before travelling.
- Google Maps lists the embassy at 29 Tran Phu with a different phone number. Use the address and phone number on vietnam.diplo.de and in your appointment confirmation.
- Appointments for legalisations and certifications can be booked out for weeks. Check the booking system regularly, as new slots are released periodically, and plan early.
- Replies via the contact form and email can be slow. German citizens with an emergency should use the emergency number.
Common situations that bring foreigners to the embassy
Lost or stolen passport in the north: get a police report where it happened, then apply for a provisional passport. Your Vietnamese visa was in the old passport, so you also need a new visa or an exit permit before you leave. See exit procedures for foreigners.
Passport about to expire: the old passport is cancelled when you collect the new one. The embassy itself reminds applicants to take both passports to Vietnamese immigration to transfer the visa or temporary residence card.
Marriage, births, work permits: Germans marrying in Vietnam usually need German documents such as a certificate of no impediment and a birth certificate, legalised and translated into Vietnamese. Work permit files need legalised police certificates and degrees.
Signature certification: powers of attorney and contracts for use in Germany can be signed in front of a consular officer by appointment.
If your stay runs out while you wait for documents, look at a visa extension.
Help with a German passport in Vietnam
The embassy accepts passport applications by appointment. You must attend in person for fingerprints, and minors come with a legal guardian. A child’s first passport usually needs a name declaration first, booked separately by email.
Info Travel helps within what the embassy allows. We can help you choose the right category and book, check your document list, sort photos to German standards and translate Vietnamese documents. Once the new passport is issued, we transfer your visa or TRC and handle related immigration steps. You still submit the application and give biometrics yourself.
Consular legalisation, certification and certified translation
German documents for use in Vietnam: the documents are authenticated by the competent German authority and legalised by the Vietnamese Embassy or Consulate in Germany. Then they are translated into Vietnamese and the translation is notarised. The Apostille Convention entered into force for Vietnam on 11 September 2026, but Germany objected to Vietnam’s accession, so the Convention does not apply between the two countries. Documents still need full consular legalisation as described; an apostille is not accepted. You are exempt from legalisation only where an international treaty provides for it. Background: apostille vs consular legalisation.
Vietnamese documents for use in Germany: the embassy requires prior certification by the Consular Department of Vietnam’s Ministry of Foreign Affairs in Hanoi, or its office in Ho Chi Minh City. You then submit the document for legalisation with a German translation. Only certain document types are accepted. The fee is EUR 30 per stamp, paid in cash in VND. Processing takes about one week, and documents are returned by post.
Info Travel handles the whole chain: notarised translation, the Ministry of Foreign Affairs or Department of Foreign Affairs stamp, and submission and collection at the mission. See our consular legalisation service. Ask for a quote on WhatsApp.
German Consulate General in Ho Chi Minh City
Da Nang, Khanh Hoa, Lam Dong, Ho Chi Minh City and the southern provinces fall under the Consulate General at Deutsches Haus, 33 Le Duan. Read Consulate General of Germany in Ho Chi Minh City.
Frequently asked questions
I live in Da Nang. Can I apply in Hanoi?
Under Germany’s district split, Da Nang belongs to the Consulate General in HCMC. Hue, Quang Tri and everything further north belong to Hanoi.
Can I walk in without an appointment?
No. Consular visits in Hanoi require a confirmed booking. In an emergency, use the emergency number or the contact form.
How fast is a provisional passport?
It depends on the case. Contact the embassy as soon as you have the police report, and start your visa or exit paperwork with Info Travel in parallel.
Will the embassy legalise my Vietnamese university degree?
Legalisation is limited to civil status records, police certificates and divorce judgments. Ask the German authority receiving your degree how it verifies it instead.
See the full list of foreign embassies in Vietnam.
Info Travel – visa solutions for foreigners in Vietnam
📞 WhatsApp/Zalo: +84327828822 – Hotline: +84903782118
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